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American Payroll Association                                            25 Years

 Job Postings

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November 1, 2018

One of the most desired companies to work for in San Diego is actively seeking a Payroll Analyst to join their team. 

Located in Rancho Bernardo, this company is publicly traded with tons of great perks and amenities on site. 

Salary: 55,000-65,000/year, 6-12 month contract with potential to go to FTE. 

Desired Results (outcomes, how success is measured)
• Accurate, timely payroll
• Accurate, timely GL reporting
• Accurate, timely tax year end reporting
• Accurate, timely reporting to 3rd party vendors
• Effective partnership with payroll vendor & other vendors
• Customer-back measure of satisfaction/experience (offering and customer care)
• Help with processing year end, W2, quarterly tax reconciliation etc.

Deliverables (what work will be done?)
• US/Canada  support for all payroll groups
• Ensures payroll is processed timely and accurately.
• Serves as liaison to employees and with third party payroll vendors to ensure payroll processing (interfaces) accurately reflects company specific pay policies. (ex. ADP, MSSB, Newport, Hewitt, etc)
• Coordinates third party payroll system implementations and upgrades.
• Interprets pay policies, (e.g., holiday worked, on call, overtime, calculation basis for deductions, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly.
• Understands how to calculate regular rate of pay (FSLA) must know this
• Verifies compliance with government payroll requirements; stays current with changes in the law.
• Assists with internal or external audits of records, workers compensation, tax filings and related documentation. (compliance)
• Documents payroll processes and procedures; may train payroll department staff.
• Researches and produces complex reports which may require in depth analysis
• Partners closely with corporate accounting & tax to ensure accurate GL & taxes reporting
• Subject matter experts in specific tools, offering or projects (ex. workday)
• Reconcile & audit year-end documents
• Constant reconciling & support for equity programs
• Auditing & validating time keeping system & data
• Reconcile & audit Workday payroll data files (One time payments, baseline, etc)
• Manual processes and workarounds as required by infrastructure
• Understanding of Canada payroll processes (Nice to have but not a hard requirement)

- Excel: must take an assessment, vlookup, pivot tables, formulas (no macros)
- WorkDay – experience preferred
- ADP pro-business/vantage – preferred experience
- Experienced report writers, run and write reports, how can they get into a system and run reports, confident in this area
- 5 + years of experience,

Andrew Hollyfield

Recruitment Manager, Vaco San Diego, LLC

M: 858-232-9852 | O: 858-642-0000 X. 302

4250 Executive Square, Suite 750

La Jolla, CA  92037 


October 31, 2018 

Payroll Coordinator 

You're the type of person that thrives in a fast-paced environment. You're someone who seeks challenges and you're like a chameleon in a new environment...always adapting. Or, maybe you're a payroll expert looking to expand to an even larger organization with Workday. Bridgepoint Education's Human Resources department is looking for a Payroll Coordinator to join the team.

Whether processing payroll, recruiting the next great team member, developing and growing talent, refining our company policies, or simply looking for ways to add some more fun into the lives of our employees, our HR Department is continuously striving to make Bridgepoint Education a great place to work.

About Us:

Bridgepoint Education, Inc. (NYSE:BPI) harnesses the latest technology to reimagine the modern student experience. Bridgepoint stands for greater access, social learning, and exposure to leading minds. For more information, visit or

Our Values:

Passionate -- We change lives through education.

Trusted -- We are confident in each other to do the right thing.

Ownership -- We are accountable for our results.

Excellence -- We succeed through ongoing development, growth and improvement.

Attitude -- We have a positive and determined mindset.

Teamwork -- We promote a collaborative and caring work environment.

Position Summary:

The Payroll Coordinator is a full-time position. The Payroll Coordinator manages the payroll process and performs payroll and accounting-related tasks in support of executive management's objectives. Duties and responsibilities include: gathering, inputting and processing of payroll and time data, while ensuring withholdings and/or deductions associated with employee's net pay is accurate, and in compliance with Federal, State, and local laws.

Essential Job Duties:

  • Responsible for bi-weekly payroll processing for approximately 5,000 employees in multiple states and entities (this includes new hires, terminations, salary changes, etc).
  • Will calculate and process manual checks, review, edit, make corrections and adjustments as needed.
  • Oversees the distribution of paychecks, direct deposit set up
  • Ensures compliance with all applicable state and federal laws.
  • Responsible for processing, responding and entering of all Garnishment paperwork and adhere to the state and federal laws that apply.
  • Responsible for balancing payroll files and reconciling totals
  • Resolves payroll inquiries, and enforces payroll policies.
  • Produce Federal, State, and local tax payments.
  • Prepares monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
  • Performs various journal entries, account reconciliations, and provides General Ledger support.
  • Process and manage year end W-2 reporting.

Minimum Requirements:

  • Must have a thorough understanding of current State and Federal Payroll laws.
  • Requires at least 2 years Payroll experience.
  • Detail oriented, deadline motivated and well organized.
  • Should be able to work efficiently independently or as part of a team.
  • Possess strong problem solving and analytical skills
  • Strong excel knowledge needed.

Preferred Qualifications:

  • Experience with Workday modules specifically Payroll, HCM, or Time and Attendance
  • Experience working within an Educational Institution.


  • Bachelor's Degree preferred, or equivalent military training and experience.

Please email resumes to Alex Leloux, Corporate Recruiter for Bridgepoint Education at 

October 29, 2018

Palomar Health looking for Payroll Specialist to join their Finance team! Ideal candidates will have experience in Lawson & API Time and Attendance. 

To apply: 
Location: Palomar Medical Center- San Marcos office, California (about 30 minutes north of San Diego) 
Minimum Education: High School Diploma and/or combination of education and experience with specialized vocational training and experience 

Minimum Experience: 2 years business clerical and 2 years payroll processing 
Experience with Windows, Excel, Access and Word software 
Preferred Experience: 3 years of high volume, customer focused payroll processing , preferably in the healthcare industry using an Enterprise type software package such as Lawson and API Time and Attendance 
Job Duties:  Timely and accurate production and distribution of payroll using Palomar Health's software and procedures.  

  • Ensures the timely distribution of accurate data into Palomar Health's financial systems. 

  • Provides excellent customer service to internal and external customers on payroll and timecard issues in accordance with Palomar Health's customer service standards.  

  • Educates supervisors on timecard review and approval.  

  • Updates Payroll Tracking system real time per procedure to record the opening and closing of Customer Service Issues.  

  • Analyze and input all adjustment requests into the payroll system including time pto accrual adjustments daily per department procedure.  

  • Accurately process manual checks, voids and reversals per department procedure. Provide support to account reconciliation concerning reversals, stop pays and partial ACH reissues as processed.  

  • Prepare and/or assist with preparation of timely and accurate tax (state and federal), FICA, and W-2 reports, forms, and mailings. Maintain department garnishment and withholdings records to track payroll deductions to Revenue and Recovery, IRS, EDD, Workers' Comp, etc.  

  • Maintain up-to-date payroll knowledge including state and federal wage and payroll law and informs management of changes need to ensure compliance.  


October 22, 2018 

Job Description:


• Performs various payroll functions (Processing of payroll and weekly time card audits)
• Enter, review and maintain employee data in ADP system
• Maintain full knowledge of inner working for company timekeeping system
• Responds to inquiries regarding payroll, procedures, benefits, and programs
• Payroll preparation and check distribution
• Prepares payroll reports for accountants and designates
• Tracking and processing of all court ordered wage garnishments
• Maintains full knowledge of Company-sponsored benefits such as paid time off, sick and holiday pay
• Completes all billing and invoicing at end of payroll period
• Assists Finance team with special projects as assigned
• Assist with accounting cycle/month end close process
• Prepare/input monthly journal entries as needed
• Assists with annual audits
• Assist with monthly financial statement variance analyses
• Other duties as assigned 

Kendra Smith


858-609-1998 Phone

Best of Staffing 2018


Aston Carter


Aerotek® Inc. Company

9635 Granite Ridge Drive, Suite 300

San Diego, CA 92123



September 25, 2018

 American Specialty Health

Title: Payroll Administrator

Dept: Finance (FIN)

Reports To: Director, Payroll

Date Developed or Revised: 04/24/18


Supervisory Responsibilities: None

Minimum Qualifications and Requirements


·         Associate’s degree in Accounting or 3-4 years of commensurate experience.  If equivalent experience, high school diploma required. 

·         Minimum of 2 years experience with computerized, multi-state payroll systems as well as multi-company processing.

·         Experience handling a complex payroll on a national scale for over 1,000 employees. 

·         Advanced experience in HRIS and Time & Attendance software.  UltiPro® and ADP eTime® a plus.


·         Knowledge of federal, state and local employment requirements related to wage & hour, payroll tax, and multi-state payrolls including multi-state FSLA pay rules.

·         Strong Microsoft Office skills, particularly Excel®, Word® and Outlook®.

·         Ability to calculate figures and amounts such as wages, wage garnishments, interest, commissions, average rate of pay, percentages, deductions, final paychecks, PTO accruals & balances, etc.

·         Strong analytical, quantitative, problem solving, and technical skills. 

·         Ability to train others on payroll systems, processes and reporting.

·         Demonstrated ability to interact in a positive, respectful manner and establish and maintain cooperative working relationships.

·         Ability to display excellent customer service to meet the needs and expectations of both internal and external customers.

·         Excellent listening and interpersonal communication skills to identify critical core competencies based on success factors and organizational environment.

·         Ability to effectively organize, prioritize, multi-task and manage time.

·         Demonstrated accuracy and productivity in a changing environment with constant interruptions.

·         Demonstrated ability to analyze information, problems, issues, situations and procedures to develop effective solutions.

·         Ability to exercise strict confidentiality in all matters.

Career Ladder: (Possible advancement to other positions) TBD  

Mobility: Primarily sedentary, able to sit for long periods of time. 

 Physical Requirements: Ability to speak, see and hear other personnel and/or objects.  Ability to communicate both in verbal and written form. Ability to travel within the facility. Capable of using a telephone and computer keyboard.  Ability to lift up to 10 lbs. 

Environmental Conditions: Usual office setting.

The primary purpose of this position is to process and/or audit all payroll related disbursements and reporting while ensuring the integrity of data processed, complying with company polices and government regulations on a timely and accurate basis.


Detailed Duties and Responsibilities – Essential Functions

 95% Execution of all payroll processing and payroll reporting. Coordinate workflow to ensure that all bi-weekly payroll timelines are met.

·         Confirm payroll transactions processed within compliance of all federal, state, and local laws, as well as with company policies and procedures.

·         Manage payroll email inbox, ensuring timely response to questions, concerns and data entry requests.

·         Assist in the development, maintenance and implementation of automated payroll systems, including time and attendance systems. 

·         Apply for registration in states where ASH may hire new employees.

·         Assist in ensuring that the systems and processes correctly compute and record time, earnings, employee benefit, special deductions, mandated benefits, taxes, garnishments and other items that affect net pay and/or company liability.

·         Review data entry by co-workers to ensure accuracy.

·         Audit bi-weekly time & attendance hours for accuracy and balancing prior to payroll transmission, verifying hours worked, overtime rules, alternate work schedules, PTO, holidays, etc.

·         Process accurate deduction and remittance of garnishments, child support, IRS levies and court orders.

·         Compile payroll reports including bi-weekly, monthly, quarterly and yearly reporting requirements for Finance or other management requested reporting, researching and resolving exception items as needed.

·         Assist in the preparation of periodic analyses of earnings, taxes, deductions, accruals, forecast and hours worked for management.

·         Assist in preparing and reconciling year-end reporting.

·         Work closely with the HR and Regulatory & Compliance departments to assist Payroll Manager in developing integrated policies and procedures, providing timely and accurate periodic reports.

·         Assist in developing documentation in compliance with SOx 404 system of internal controls.

·         Perform “assistant role” in all payroll automated systems conversions and implementations.

·         Reconcile/resolve payroll issues, concerns or questions internally and externally on a timely basis.

·         Maintain professional means of communication with all employees.

·         Accommodate Human Resources with their annual 401k audit.

·         Assist in the creation and reconciliation of W-2’s, Wage & Tax Registers and other year end activities.

·         Assist in annual Worker’s Comp audits from regulatory authorities and insurers.

·         Provide training for new staff members while making sure deadlines are met for payroll and reporting.

·         Pay monthly/quarterly commissions according to compensation plans.

·         Reconcile and post all payroll related journal entries along with necessary accruals.

·         Ensure that PTO accruals and balances are kept up do date and accurate.

·         Manage 401k contributions and reporting on a timely basis.

·         Manage historical document retention and organization of documentation records filing.

·         Keep Payroll Manager abreast of all payroll related issues.

·         Work with UltiPro/eTime/Ceridian representatives on issues that present themselves within our systems.

Detailed Duties and Responsibilities – Non-Essential Functions

 5% Performs other duties and responsibilities as assigned  

Elizabeth Gibbs

Human Resources Office Manager and Engagement Partner   |   800.848.3555 x3752    

30 Years—A Legacy of Innovation
Inc. 5000 - Fastest Growing Private Companies in America

September 24, 2018 

I am working with a highly successful company in North County that is looking to add a Payroll (staff level) to the team.

Ideal profile would be around 5 years of Payroll experience, with multi-state and high volume. 

They use Utlipro, but that isn't a deal breaker for the right candidate. 

You will be supervising 2 clerks. 

Interviews are available immediately. 

Please email me your resume and compensation requirements to or call me for a confidentail discussion at (858)754-8206.

Target compensation is $60K plus bonus and superb perks. 

Thank you,

Keith McCann

Practice Director - Randstad

(858)754-8206 /

Keith McCann
Practice Director

Randstad Professionals
4660 La Jolla Village Drive, Ste 800
San Diego, CA 92122



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