Photo courtesy of Nick TranSan Diego Chapter
American Payroll Association 

 Job Postings

To have a job opening posted, email sandiegochapterapa@hotmail.com.  Please submit text in Microsoft Word format or within email.  This service is free of charge. 

Job postings are kept on our website for 30 days or when posting expires.

 

June 1, 2018

Payroll Assistant

Transition Staffing Group has a great opportunity with a well established software company in Downtown San Diego who is in need of a part time Payroll Assistant. 

This position is Temp to hire 

Compensation - $22-$25/hr

Schedule: 4 hours daily with longer days on bi-weekly payroll processing dates 

Duties: Process multi-state payroll for 200 people

Previous Payroll experience needed

Software: Paychecks Flex, however not required  

Please reach out to Patrick Ugarte directly at 858-291-4408 or Patrick@calltsg.com  to apply!   

May 31, 2018

THE POSITION

Title: Payroll Manager

Reporting to: Nichole Peterson, Assistant Controller

Location: Carlsbad

THE ROLE

Reporting to the Assistant Controller, the Payroll Manager will be responsible for general accounting transactional processing with payroll and benefits as the key areas of ownership.  The role will facilitate twice monthly payroll processing and ad-hoc employee and benefit updates, in addition to the monthly, quarterly, and annual close processes. The position will require a high degree of accountability, transparency and understanding as it relates to the payroll process, encompassing but not limited to tracking and implementing all employee and benefit changes, multi-state payroll tax compliance and partnering with Human Resources to ensure timely and accurate payroll and benefits transactions. The successful candidate will identify opportunities to design and improve the fluency and timeliness of the payroll processes and related month end processes, in addition to being agile and able to perform ad-hoc general ledger accounting duties as needed.

Payroll Process 40%

* Biweekly payroll processing including review of payroll tax filings and booking journal entries to reflect payroll and payroll related expenses accurately in the General Ledger

* Administer all employee payroll, benefit and tax changes in the accounting system and partner with Human Resources to ensure completeness and accuracy 

* Administer compliance with multi-state payroll and tax laws

* Set up payroll and tax accounts in additional states as necessary 

Special Projects 40%

* Work cross functionally among all groups in the organization to understand and enhance the payroll and benefits processes

* Internal controls documentation and compliance

* Review, assessment, and process remediation (if applicable) of the equity compensation management and logistics

Month End Close Process 20%

* Ownership of the monthly liability accruals process – including but not limited to employee bonus accrual, commissions accrual, and PTO accrual

* Perform the monthly FSA bank account and liability reconciliation 

* Analyze and explain changes in payroll-related expenses overall and by department

THE PERSON

* 6-8 years minimum of related experience at the manager level in payroll and benefits accounting and processing 

* BA/BS in Accounting, or Business with an emphasis in Accounting preferred

* FPC or CPP designation preferred

* Strong verbal and written communication skills

* Ability to multi-task, work under pressure, meet deadlines and be able to thrive in a fast-paced work environment

* Strong excel skills including pivot tables, vlookups and embedded formulas

* Experience using NetSuite, Ultimate Software and Paylocity Payroll preferred but not require

Rena DiLoreto | Payroll Manager
5600 Avenida Encinas, Suite 120, Carlsbad, CA 92008
Rena.DiLoreto@verve.com | 760.895.1691

May 29, 2018 

A highly successful wealth management company in the UTC area are looking for a Payroll Accountant to run Payroll for their Corporate Accounting team.

Specifically, they need someone that is an excellent communicator to handle inquiries and questions from HR and employees. 

Accounting skills desired: strong knowledge of prepaids, accruals, understands debits and credits in journal entries and their impact on the financial statements.  

Strong skills in performing liability account reconciliations.  

Experience with foreign currency transaction accounting and intercompany transactions are a plus but not required.  

General knowledge of US GAAP principles and the ability to apply these principles to new situations.  

Strong critical thinking skills, and high attention to detail.  Ability to perform self-reviews to catch errors.  

Degree or certificate in accounting is preferable, and if not completed, at least all the core class work in accounting has been completed.

I’m looking for someone who has a strong accounting background but through their experience knows they want to focus on the payroll because they get the most job satisfaction in that area of business.  

The reason I want this is because I want this person who will fit in this role for several years and will want to promote within the payroll department (and not transfer to accounting or another department or move to another company). 

 

I need someone who is flexible and adaptable because our company is an ever-changing highly dynamic company, so I need to find someone who can adapt and change with the company and not be stuck in their way of doing things…  

I also need them to have very strong inter-personal skills as they will be interacting with the HR team and employees throughout the company and a regular basis. 

If that sounds like YOU, please reach out to me on the below contact information!

Keith McCann
Practice Director

May 29, 2018

Role: Director of Payroll

Location: Central San Diego location off the 805
Industry: Healthcare
Size: +5000 employees
 
Special Requirements: 
Ability to manage a payroll team (10-12)
Degree OR CPP
10+ years experience
Lawson software a must

For an in depth discussion, please contact Keith McCann, Practice Director at Randstad Professionals. (keith.mccann@randstadusa.com or call 858-754-8206).
 

May 15, 2018

Payroll Manager

Classification:             Exempt

Reports to:                 Controller

Location:                    Sorrento Valley,San Diego, CA


JOB DESCRIPTION

Summary/Objective
 The Payroll Manager is a key member of the Finance team. He or she is responsible for all areas relating to the timely and accurate processing of employee pay as well as related tax filings and regulatory reporting requirements. This position will be responsible for developing and maintaining a cohesive and high functioning payroll team, as well as selecting and implementing systems that are effective, accurate, and scalable for growth.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 *  1. Manage and guarantee semi-monthly disbursement of multi-state multi entity payroll, including garnishments, benefits and taxes to 1,200+ employees.

  2. Ensure the processing of new hires, temporary workers, transfers, promotions and
terminations is accurate and timely.

   3. Partner with HR in aligning and implementing a more sophisticated time and attendance, payroll and benefits system.

   4. Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).

   5. Manage regular preparation of relevant management reports, including semi-monthly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).

   6. Collaborates with the other department managers to support overall company goals and objectives.

   7. Monitors and analyzes department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.

   8. Advises staff regarding the handling of non-routine reporting transactions.

   9. Responds to inquiries from the CFO, Controller, and other finance and company-wide managers regarding financial results, special reporting requests and the like.

   10. Supervise payroll staff group to ensure all relevant deadlines are met.

   11. Assist in development and implementation of new procedures and features to enhance the workflow of the department.

   12. Provide training to new and existing staff as needed.

   13. Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc.

   14. Work with direct reports to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff.

   15. Support Controller with special projects and workflow process improvements.

Other Duties

Other projects as assigned.  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Supervisory Responsibility
This position is responsible for the management and supervision of the payroll team.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and to reach with hands and arms, kneel, stoop, and reach.  The employee is frequently required to stand, talk and hear.

Position Type/Expected Hours of Work
This is a full-time position.

Travel
Limited Travel (less than 15%), initial 6-12 months will require additional travel to administrative office in Monterey, CA.

Required Education and Experience

   1.  5-7 years experience managing a multi-state payroll department, including staff

   2.  Proficient with MS Office (especially Excel)

   3.  Working experience of payroll tax at the federal, state and local levels

   4.  Ability to manage and lead staff to excellent performance

   5.  Must be a team player

   6.  Must be highly organized

   8.  Ability to interpret Union Contracts a plus

Preferred Education and Experience

 1.      Bachelor’s Degree in relevant discipline

 2.      Prior experience in Healthcare Services or other environment with multiple shift differentials

 3.      Working knowledge of Microsoft Dynamics Great Plains

 4.      Prior experience with Payroll/HRIS/Time and Attendance System Implementation

 5.      Prior experience in multi entity environment

Brian Brown

CEO

www.rasosolutions.com

858-433-8631

rasologo 

May 9, 2018

 

MG Properties Group 

 

JOB DESCRIPTION

Job Title: Payroll Specialist/Accounting Exempt/Non-Exempt: Non-Exempt

Reports To: Controller Issue/Revision Date: September 2009

General Functions: Administers all areas of the bi-weekly processing of company payroll. Ensures compliance of all lawful policies and practices while completing job requirements. Completes monthly accounting reports for proper cost allocation. Administers timekeeping function. Works closely with Human Resources Department to maintain all required and appropriate records for employment related matters. Maintains confidentiality at all times. 

Essential Responsibilities:

       • Administers company-sponsored benefits such as vacation, sick and holiday pay.

 

  • Reports new-hires and terminations to appropriate company individuals and state agencies.
  • Assists state agencies with wage assignments, disability, etc.
  • Assists with annual Workers Comp Audit.
  • Maintains employee data in payroll system and HRIS system.
  • Supplies data to designated individuals for tracking employee celebrations such as birthdays and anniversaries.
  • Assists Controller and HR Director with special projects as assigned.
  • Responds to employee inquiries regarding payroll, procedures, benefits, and programs.
  • Tracks reasons for termination and turnover analysis.
  • Acts as a liaison between Management and employees. Partners with Management in appropriate resolution of employee relation issues.
  • Payroll preparation and check distribution.
  • Prepares payroll reports for accountants and designates
  • Completes payroll portion of monthly Human Resources Report.
  • Administers and maintains company timekeeping system providing training to new-hires and managers.
  • Enters new employee data in to the ADP system.
  • Update corporate lists as needed, providing accurate information.
  • Employment Verifications.
  • Assist with accounting cycle/month end close process.
  • Prepare/input monthly journal entries as needed.
  • Assist with monthly financial statement variance analyses.
  • Other duties as assigned.

Additional Responsibilities:

Strong organizational skills and ability to multitask and close projects/resolve problems quickly but thoroughly.

  • Highly effective interpersonal skills.
  • Excellent organizing and prioritizing skills.
  • Able to work with and effectively convey ideas to a diverse employee population.
  • Excellent verbal and written communication skills.

Knowledge, Experience, Educational Requirements:

Bachelor’s degree or equivalent.

  • 3-5 years pervious payroll experience.
  • Completion of education/training in related courses preferred.
  • Proficiency in computer applications including ADP, MS Excel, Word, Outlook and PowerPoint.

Additional Skills, Abilities, and Characteristics Required:

Consistently projects oneself as a responsive, confidential, service oriented professional at all times.

  • Flexibility in work schedule as it relates to the payroll cycle.

Working Conditions / Physical Requirements:

The physical demands of this position are representative of those that must be met by an employee to successfully perform the essential functions of the job. The Company will attempt to make reasonable accommodations, whenever possible to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use of hands to finger, handle, or feel, reach with hands and arms, talk or hear, count and perform basic arithmetical calculations (add and subtract) and read and write basic English. The employee frequently is required to stand, walk and legally operate equipment. The employee is occasionally required to climb or balance and stop, kneel, crouch or crawl. The employee must frequently lift and or move up to 10 lbs and occasionally lift and or move up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 

This job description does not list all the duties of the job. You may be asked to perform other duties at any time. You will be evaluated in part based on your performance of the tasks listed in this job description. MG Properties has the right to revise this job description at any time. The job description is not a contract for employment, and either you or MG Properties may terminate employment at any time, for any reason.

 

 Darryn Lewis
 
Client Relation Assoc FA
 O: 858.550.1649 


      dlewis@kforce.com
      www.kforce.com

 

May 1, 2018 

Director of Payroll 

Are you looking to join a well-established healthcare organization who continues to revolutionize the health & wellness field in order to help individual’s live longer happier lives? 

Look no further as we have a great opportunity for a seasoned Payroll/Finance Director! 

Position Overview 

The Director of Payroll (DOP) will be responsible for directing the development, implementation, coordination, and continuous oversight of all payroll transaction processing, policies, procedures, internal controls and programs to ensure compliance with company policies and government regulations. The DOP will manage compensation budgeting and reporting to make sure it is in compliance with tax reporting. The DOP will be primarily working on high level projects/process improvement and not so much Payroll processing. 

This role will also be in charge of the recruitment process for Payroll employees and provide continuous training as needed. 

Requirements 

* Bachelor’s degree in Finance/Accounting or related field 

* 5-7 years of experience in a supervisory/managerial role 

* Extensive experience of multi-state and multi-company Payroll 

* Must have experience managing a complex payroll on a national scale that includes a diverse array of pay programs for over 1,000 employees 

* Experience with HRIS/Payroll and time/attendance implementation 

* CPP designation preferred 

Pay/Schedule 

* This position is full time Monday-Friday 

* Very competitive salary+ full benefits 

If this position sounds like a good fit then please apply now!

Victor Villegas

Search Team Supervisor

858-875-1043

Text: 619-878-3258

"Victor Villegas" <vvillegas@medicalprofessionals.com>

 

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