Photo courtesy of Nick TranSan Diego Chapter
American Payroll Association                                            

Job Postings

To have a job opening posted, email sandiegochapterapa@hotmail.com.  Please submit text in Microsoft Word format or within email.  This service is free of charge. 

Job postings are kept on our website for 30 days or when posting expires.


March 20, 2020

Payroll and Benefits Specialist

We are representing a fantastic Payroll opportunity with a Venture Capital & Private Equity firm that’s new to San Diego! If you are a hands-on Payroll professional with a passion for helping accounting teams grow and scale successfully this could be the role for you! The Company offers opportunity for growth, autonomy and a competitive salary. Please review the job description below and email Paul Woodman (Paul@CallTSG.com) to be considered! 

This is a permanent, direct-hire position. Base salary is up to 70k, health insurance, PTO, and 401k

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Process multi-state payroll using Paylocity
  • Investigate and resolve payroll discrepancies
  • Maintain payroll operations by following policies and procedures; reporting needed changes
  • Maintain compliance with rules and regulations with both Federal and State agencies
  • Maintain payroll general ledger accounts including thorough analysis and reconciliation
  • Address employee's pay-related concerns and provide accurate payroll information
  • Assist employees and supervisors with payroll issues and timecards
  • Review/audit payroll tax reporting, W-2 and other related filings
  • Manage annual enrollment and ongoing enrollment of medical, dental, vision, and other related benefits
  • Assist in preparing ACA reporting
  • Prepare special reports for management
  • Maintain a high level of confidentiality
  • Establish and Update Employee Information in Paylocity
  • Maintain accurate and up-to-date Personnel files
  • Update and/or develop Payroll Policies and Procedures

QUALIFICATIONS

  • 5+ years of Payroll experience and 2+ years of benefits administration required
  • Use of Paylocity preferred
  • Healthcare industry experience preferred
  • Bachelor’s Degree a plus
  • Computer literacy and experience with Microsoft Excel
  • Good attention to detail and accuracy
  • Strong oral and written communication skills to deal with vendors and clients
  • Good work ethic and commitment to completing assigned tasks on time

 

  Paul Woodman | Executive Recruiter

  10509 Vista Sorrento Parkway, Suite 300 | San Diego, CA 92121 
  Direct: 858.291.4409 | Mobile: 858.630.9994| Paul@CallTSG.com | www.CallTSG.com



March 12, 2020

Payroll Specialist, part-time

San Diego Jewish Academy seeks a part-time Payroll Specialist (16 hrs/week).  The ideal candidate is experienced and enjoys full-cycle payroll processing, has excellent communication skills, is highly organized and extremely efficient with a strong attention to detail and high numerical aptitude.

For additional information, please visit:

https://newton.newtonsoftware.com/career/JobIntroduction.action?id=8a7883a970cf3d7f0170d12345967c56&source=Other

Thank you,

Kristina Foucher

Director of Human Resources

San Diego Jewish Academy

p. (858) 704-3853   |  f. (858) 357-8390   |  www.SDJA.com  

SDJA_logo_emailsig.jpg



March 12, 2020

Payroll Specialist - Part Time

Are you looking for a great long term part-time payroll opportunity? Are you looking for more work life balance? If so, we are working with a very exciting cyber security company who is need of a payroll professional to join their team! 

20-25 hrs per week 

$18-$20/hr 

Job description:

-Prepare/Update Bi-Weekly Payroll schedules

-Process PTO requests and maintain PTO Tracking schedule

-Update Paychex Preview Software with new employee payroll information

-Compile and maintain internal management reports.  (Salary, overtime, PTO, etc.)

-Review non-exempt employee time-sheets for completeness and accuracy

-Reconcile 401(k) deferrals Bi-Weekly

 

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  Patrick Ugarte | Recruiter

  10509 Vista Sorrento Parkway, Suite 300 | San Diego, CA 92121 
  858.404.9900 x108 | Direct: 858.291.4408| Patrick@CallTSG.com | www.CallTSG.com



February 22, 2020

 

Job Title: Payroll Specialist 80% / HR Assistant 20%

Classification: Hourly

Department: Accounting

Reports: Aimee Cabrera / Jim Griego

Job Summary:

The Payroll Specialist/HR Assistant will assist the Payroll Manager in overseeing the organization’s payroll functions, ensuring that payroll is processed on time, accurately, and in compliance with government regulations and SOX requirements. They will also assist the HR Manager maintain and update employee files, employee benefit records and job descriptions.

Payroll Specialist Duties/Responsibilities (80%):

· Processes bi-weekly payroll for three, multi-state entities using ADP WorkforceNow and ADP Run with up to 400 employees.

· Audits HR’s updates in ADP for new hires, terminations, pay rates, benefits, etc.

· Facilitates audits by providing records and documentation to auditors.

· Assist with SOX compliance, SOPs, and on-going process and system efficiencies.

· Assist with upcoming system implementation.

· May assist with payroll accounting, GL reconciliation, monthly insurance allocations, and month-end close.

HR Assistant Duties/Responsibilities (20%):

· Collects and maintains data and information required for benefits administration and provides end of month reports to Accounting.

· Communicates changes affecting benefits coverage such as changes in employee status, changes in family status, and changes to dependents and benefit insurance brokers, carriers, plan administrators and other vendors and systems.

· Collaborates with department heads to ensure that job descriptions are regularly reviewed and updated as duties change and evolve.

· Ensures that new and accurate job descriptions are written when new positions are created and filled.

· Assists with preparation of government reports.

· Performs other duties as assigned.

· Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.

· Responds to inquiries regarding payroll procedures and requests from employees and managers.

· Perform quarterly timecard audits.

· Conduct ADP system training for employees and managers.

· Create Quick Reference Guides for employees and managers.

Job Qualifications

· Typically requires an Associate degree or two or more years of progressive experience in Accounting, Business Administration, Human Resources, or related field.

· Customer service focused.

· Able to meet strict deadlines and work extended hours as required.

· Must possess analytical and problem-solving skills with an ability to perform root cause analysis.

· Ability to multi-task and stay focused while handling distractions and interruptions.

· Willingness to consistently learn new things and adapt effectively to change.

· Understand new concepts quickly, organize, schedule, and coordinate work phases, and determine appropriate approach at the task level or, with assistance, at the project level to provide solutions to a range of difficult problems.

· Strong knowledge of computer operations and applications and proficiency with spreadsheets.

· Systems experience including proficiency in MS Office, particularly Outlook, Excel and Word. Experience with ADP Workforcenow payroll and HRIS software a big plus.

· Able to work independently and as part of a team and capable of effectively interacting with professional staff.

· Experience with SAP/SOX desired.

· Excellent Verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Two years of related experience, preferably in human resources, preferred.

Experience Level

Entry to Mid-Level (2-4 years)

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 10 pounds at times.

Travel:

None

EEO and AAP Statement:

Youngevity provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Company Benefits:

Medical, Dental, Vision, FSA, HRA (75% ER contribution), 401k (1.25% ER match), Vacation, Sick, Holidays, and more.


Aimee Cabrera

Payroll Manager

619-934-3980 X 5506

acabrera@youngevity.com [acabrera@youngevity.com]


 




February 14, 2020

Payroll Specialist; Payroll

Posting #: 2316                                                         Apply now
Position Status: Full-time regular
Location: San Diego
Position Type: Finance, Staff

Position Title & Department:

 Payroll Specialist; Payroll
Posting #

2316

University Description:

The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

Under general supervision, the Payroll Specialist performs all responsibilities in processing and distribution of the university’s biweekly/monthly in-house payroll in a timely and accurate manner. Responsible for daily entry of payroll processing, provide excellent customer service, and utilize the USD Way. Payroll is responsible for ensuring compliance with Federal and State agencies in regards to paychecks as well as ensuring pay practices. Supervised by the Director of Payroll Services.

Duties & Responsibilities:

  • Assist the Payroll Supervisor in training and mentoring new employees and student workers.
  • Run biweekly/monthly costing and interface to the General Ledgers.
  • Responsible for maintaining and updating payroll process procedures which includes the mapping.
  • Prepare and distribute biweekly/monthly Payroll and Tax Deposit Reports.
    • Prepare spreadsheet for Funding and posting to the General Ledger.
    • Distribute reports to Budget and Treasury and Accounting.
    • Process tax file to outside vendor.
    • Maintain and balance payroll tax file spreadsheet.
    • Balance bank recon to tax payments and prepare journal entry to move taxes to the appropriate buckets.
    • Balance and prepare tax recons.
  • Process bi-weekly and/or monthly payroll for processing.
    • Time Records:
      • Reviews job information on time records for completeness.
      • Verifies and audits recorded hours to be paid.
      • Resolves differences on time records before processing.
      • Execute time and attendance processing and interface with payroll system.
      • Group time records in batches and develop batch totals. Assure compliance with current payroll regulations and university policies. Enter required batch information and hours to be paid by type, i.e. regular, overtime, sick, vacation, etc.
      • Upload tip reports into timekeeping system.
      • Verify payments from contracts and onetime requests such as stipends, etc.
      • Verifies gross to net processes through report balancing.
      • Stuff, sort and verify check count. Distribute checks, statements and timecards.
  • Process garnishment for biweekly and/or monthly employees
    • Make sure garnishments received are stamped with the receipt date.
    • Check employee status to see if active or term.
    • Prepare letter for garnishment and send to employees with a copy of the order.
    • Update garnishment spreadsheet.
    • Setup new garnishment agencies in Payroll system.
    • Calculate and enter new garnishment orders into Element Entry Screen.
    • Double check garnishment amount during payroll processing to make sure garnishments were calculated correctly.
    • Double check when the garnishment checks are printed to make the correct case numbers are printed on the checks.
    • Assist employees with garnishment inquiries and resolve garnishment issues with garnishment agencies.
    • Scan garnishment paperwork to file.
    • Prepare letters to agencies for terminations and status updates on employee’s job status.
  • Prepares biweekly/monthly payroll terminations, manual checks, check re-issues and process adjustment transactions.
    • Review and research daily rejects from the bank.
    • Process daily positive pay file to the bank.
  • Responsible for verifying and maintaining payroll related system information.
    • Analysis, research of missing information, data entry and verification of payroll related information.
    • Maintains Direct Deposit setup and process.
    • Maintains W4 and state withholding setup and process.
    • Maintains Gift deductions.
    • Maintains Parking deductions.
    • Maintains Cell Phone reimbursement.
    • Maintains Manchester deductions.
    • Maintains Grad Fellowship spreadsheet.
    • Maintains Meal Break Waivers.
    • Computes retroactive salary.
    • Review, enter in W2 information, and maintain spreadsheet for relocations.
    • Processes paid and unpaid leave of absence information.
    • Enter and process camp payments.
    • Enter and process one day taxable meals.
    • Conducts quarterly audits of payroll exception logs to Kronos timecard system.
    • Sending out notifications for unapproved timecards and maintaining the master list of what is received each pay period.
  • Customer Service
    • Respond to payroll related inquiries in a timely manner.
    • Respond and research issues as they arise from the timekeeping system.
    • Research issues as they arise.
    • Respond to general inquiries of university policy and payroll related questions.
    • Run and distribute various payroll reports.
  • Act as backup for other payroll personnel, as needed.
  • Miscellaneous job responsibilities and department requirements.
    • Write/type memos and correspondence with management’s approval.
    • Complete Employment Development Department audit forms.
    • Maintains confidentiality internal and external.
    • Must be able to multi-task and be flexible to department changes.
    • Must be able to stay on task with keeping department deadlines.
    • Be able to follow department calendar schedule for payroll processing.
    • Complete miscellaneous tasks as assigned.
Job Requirements:

Minimum Qualifications: 

• Two year college degree or comparable course study and/or relevant certification.
• At least three years payroll experience, preferably working in a large organization.

Preferred Qualifications:

• Strong knowledge of federal and state regulations.
• Working knowledge of payroll best practices.
• CPP preferred.
• Oracle and/or Workday experience a plus.

Performance Expectations - Knowledge Skills and Abilities: 

• Excellent interpersonal and customer service skills.
• Excellent oral and written communication skills.
• Must be detail oriented.
• Demonstrated experience using organizational skills.
• Ability to handle multiple projects, prioritize, meet deadlines, and adjust workflow as needed.
• Ability to deal sensitively with confidential material
• Ability to work effectively under pressure and meet payroll deadlines.
• Ability to work independently and in a team environment.
• Analytical with strong problem solving skills.
• Ability to operate a personal computer and computerized payroll systems.
• Flexibility to willingness to learn and adapt to processes, procedures and new administrative information systems.
• Ability to operate a photocopier, facsimile machines.
• Ability to operate a 10 key calculator by touch.
• Ability to file numerically, alphabetically, and alpha-numerically.
• Ability to handle several incoming telephone lines.

Tools & Equipment Used:

Computer, telephone, fax, electronic 10-key calculator, other related office equipment.

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Posting Salary:

$21.00 - $25.00 per hour; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers.  Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.  USD: Human Resources: Benefits

Special Application Instructions:

Resume Required, Cover Letter Preferred

 Apply now

Click 'Apply Now' to complete our online application and, for full consideration, please upload a resume to your application profile for the hiring managers’ review.  You are also strongly recommended to upload a cover letter to your application profile for the hiring managers’ review.   If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at jobs@sandiego.edu 

Additional Details:

Hours: 37.5 hours per week; Monday - Friday, 8:00 a.m. - 4:00 p.m. 

Closing date: Open Until Filled 

Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.




February 11, 2020

Payroll Manager

Integrated Practice Solutions (IPS) is a PE-backed, multi-EIN computer software company with a 20-year history of leading the market in electronic health records for doctors’ offices. With over 400 employees in about 30 states, we continue to grow rapidly and expand our shared services teams, including Finance.

The Payroll Manager is the strategic and functional leader of payroll services and payroll administration for IPS. This person is not only responsible for content but also manages our Payroll Coordinator, interfaces with Human Resources to resolve issues, and provides timely responses to employees about payroll related questions.

This person also manages day to day payroll operations and is the primary liaison with Namely, our HRIS platform. The Payroll Manager is responsible for understanding and optimizing the Namely system which includes leading integration initiatives with our various software systems and proposing improvements to maximize accuracy and efficiency in our payroll process.

The Payroll Manager is responsible for planning, coordinating and managing all tasks necessary to accomplish the organization’s payroll processing objectives and works with our external auditors and various state and federal agencies. The Payroll Manager reports directly to the Controller. He/she manages payroll preparation and input of wage, hours and deduction calculations; reviews payroll and tax reports, prepares journal entries, organizes and reviews forms associated with federal, state and local authorities and ensures compliance with all applicable payrollrelated statutes and regulations.

Position Responsibilities

  • Implements, maintains, assesses and improves our payroll processing system to ensure timely and accurate processing of payroll transactions including salaries, commissions, benefits, garnishments, taxes, and other deductions. Interfaces with Namely HRIS to understand the configuration and workflow of the system to optimize performance. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to status. Manages the day-to-day processing of three payroll entities, ensuring semi-monthly payrolls are completed in an accurate and timely manner, including reported hours for non-exempt employees. Partners with Human Resources to resolve issues related to payroll, including medical and retirement saving deductions, and HSA contributions Prepares and maintains accurate records and reports of payroll transactions. Manages wage garnishments associated with the three payroll entities. Ensures compliance with federal, state, and local payroll and wage laws. Responsible for 401K compliance, reporting and transmissions, ensures employee and employer contributions are accurate and submitted timely and manages outstanding loans. Provides AP with documentation and support for printing manual payroll checks as necessary. Manage journal entry preparation, reconciliation and analysis for payroll-related transactions including accruals for payroll, bonuses, commissions, employee benefits, PTO and other miscellaneous adjustments. Establish procedures and ensure that all financial postings, reconciliations and adjustments are accurately completed in a timely manner. Document and update procedures. This person directs the Payroll Coordinator, provides development, coaches, brings leadership to the team, and interfaces with leaders and employees of other management functions, such as accounting, human resources, and operations. Assist in month-end close procedures. Provides records and documentation in support of our annual financial audit as well as workers compensation and 401 K audits for the three payroll entities. Prepare reports for senior management. Other duties as assigned.

Basic Qualifications

  • Bachelor’s degree in accounting, finance, or a related field 5 years of experience working in similar role of payroll/accounting/taxation. 2 years of management experience, preferably in a payroll setting Intermediate experience with an integrated payroll/HRIS system Prior management experience preferred

Other Requirements

  • The successful candidate must have excellent computer skills, including advanced Excel knowledge and proficiency in other Microsoft Office applications. Familiarity with all IRS and applicable state and local tax reporting and filings. Experience in auditing payroll policies and practices to ensure appropriate accounting treatment, and compliance with HR policies, law, and regulation. Excellent time management, organizational, written, and verbal communication skills. Excellent team work and interpersonal skills. Knowledge of Generally Accepted Accounting Principles. Familiarity with NetSuite software is a plus.
Anyone interested should reach contact Maria Atoigue-Smith - Talent Acquisition Supervisor at ChiroTouch:  msmith@chirotouch.com


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