Photo courtesy of Nick TranSan Diego Chapter
American Payroll Association                                            25 Years

Job Postings

To have a job opening posted, email sandiegochapterapa@hotmail.com.  Please submit text in Microsoft Word format or within email.  This service is free of charge. 

Job postings are kept on our website for 30 days or when posting expires.

  

December 14, 2018

Leading manufacturing company is looking for a strong Payroll Administrator to join the team.  This individual will have a high level of responsibility as it relates to the bi-weekly review and processing of payroll. This person will be proactive and detail-oriented with strong technical skills and excellent written/verbal communication abilities. If you meet the qualifications, please don’t hesitate to reach out to Paul@CallTSG.com.

Compensation: $65,000 - $75,000

Job Description:

  • Recording of payroll journal entries to the general ledger
  • Maintenance of employee data in Payroll/HR system
  • Timesheet maintenance
  • Answering employee paycheck questions
  • Processing of bi-weekly payroll
  • Inputting of 401(K) account changes and transfers of 401(K) withholdings
  • Inputting of ESPP elections and processing early disbursements
  • SOX 404 internal controls compliance
  • Carries out duties in compliance with established business policies

Qualifications:

  • Bachelor’s or Associates Degree preferred, or equivalent work experience
  • Minimum of 3+ years of payroll experience in Mid-to-Large sized company
  • Experience with Ultimate Software preferred
  • Extensive knowledge of automated payroll and timekeeping systems
  • Payroll tax laws and basic working knowledge of Human Resources guidelines
  • High level of attention to detail
  • Ability to make decisions independently

 

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  Paul Woodman | Recruiter

  10509 Vista Sorrento Parkway, Suite 300 | San Diego, CA 92121 
  858.404.9900 x109 | Direct: 858.291.4409| Paul@CallTSG.com | www.CallTSG.com

December 10, 2018

Distribution company in ​Scripps Ranch who is seeking a Payroll Specialist to join their team. 

Temp-hire 

$27-$30 per hour 

The ideal candidate must have: 

  • 3-5 years of multi state payroll experience,(approx.. 180 employees) with some general accounting experience as well, as they will be responsible for posting the monthly Payroll JE’s.  
  • Union payroll and reporting is a plus.
  • Intermediate to expert working knowledge of ADP products, including Workforce Now, Enterprise eTime, Concur Solutions and ADP Reporting 

 Patrick Ugarte | Recruiter

  10509 Vista Sorrento Parkway, Suite 300 | San Diego, CA 92121 
  858.404.9900 x108 | Direct: 858.291.4408| Patrick@CallTSG.com | www.CallTSG.com

December 3, 2018

Payroll/Accounts Payable Manager

PSG is recruiting for one of North County San Diego’s premiere employers in the real estate industry that is looking to fill a newly created Payroll/Accounts Payable Manager for their organization.  This position will have visibility working with the Senior Managers in the Accounting and Finance department, as will work closely with the Accounts Payable and Payroll Supervisors; generating a direct impact on the day to day operations in the business.

 Position Duties:

  • Manage the process of distributing accurate weekly and bi-weekly payrolls for hourly and salaried employees in multiple state (3,000+ employees)
  • Reviews the timesheet reports for accuracy, compliance, adjustments, and/or necessary approvals.
  • Reconcile payroll prior to transmission and validate confirmed reports
  • Work closely with the Payroll Supervisor to maintain quality payroll and timekeeping systems and oversees continuous improvement for all payroll processes including status changes, garnishments, direct deposits and other related payroll activity
  • Work closely with the payroll team/accounts payable team ensuring that day to day activity is being performed correctly, and the teams have the proper oversight/training for success in the department
  • Analytical qualities to monitor and review vendors’ financial and operational performances.
  • Manage month end closing of payroll and AP in accordance with the Company’s monthly closing timetable.
  • Support external and internal audit requests and inquiries, as well as respond to requests from the Company’s tax department.
  • Identify areas for system improvements, enhancements or functionality adjustments

 Minimum requirements

  • Bachelor’s Degree in Accounting/Finance or related field
  • 5+ years working in the accounting field with a an understand of GAAP accounting and focus on Payroll/Accounts Payable functions, CPP is desirable, but not a requirement  
  • Understanding of payroll laws
  • Previous management/supervisory experience
  • Ability to act and operate independently with minimal daily direction from manager to accomplish objectives.
  • Working experience with ERP systems to assist system implementation and related testing.
  • Systems savvy, must be able to assist with best processes
  • Ability to meet assigned deadlines; must have effective time management skills and ability to prioritize. 

Jessica (Johnston) McLaughlin

Division Manager

Direct: 858.832.2111

Office: 858.832.2110

Jessica.johnston@us-psg.com

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4445 Eastgate Mall l Suite 407 | San Diego | CA | 92121

www.professionalsearchgroup.com  

December 3, 2018 

 https://jobs.lever.co/veyo/80cfec5a-b745-4f66-a91b-3e53f7fd6d40

Veyo - Payroll Analyst

Professional Summary / Purpose: To ensure all payroll and financial reporting requirements are fulfilled on a daily, weekly, monthly, and yearly basis; to ensure accuracy and provide support in all pay and tax statements for employees, as well as company-offered benefits, tax reporting, and government compliance reporting.

jobs.lever.co

December 3, 2018

                       Cobham Advanced Electronic Solutions

                                                                                                                                                                         JOB DESCRIPTION

JOB TITLE:        Payroll Specialist                                      JOB FAMILY:            Finance

SUMMARY:

Provide support to the payroll process including but not limited to; follow payroll procedures to produce paychecks; perform data entry of confidential personnel information into the payroll system; generate, verify and analyze pre and post processing reports; distribute paychecks; respond to employee inquiries related to deductions, check calculations and general payroll related questions; calculate and produce manual paychecks; perform timecard administration; produce ad hoc reports for Finance and HR when requested; assist with annual 401K and Worker’s Compensation audits; be able to perform the entire payroll process start to finish.

ESSENTIAL FUNCTIONS and DUTIES:

  • 1.      Receive, verify, process information related to employee indicative data, garnishment orders, tax withholding and voluntary deductions into the payroll system and work with HR to ensure data consistency in multiple systems.
  • 2.      Perform calculations, use best practices to conduct data audits to ensure an accurate payroll production.
  • 3.      Review timecard entries for missing punches and work with employees and supervisors to correctly record and process hours.
  • 4.      Conduct a pre-processing audit of the payroll to ensure employees are paid correctly. If corrections are needed work with the Payroll Manager to determine the best method to correct the errors.
  • 5.      Conduct a post-processing audit to verify all calculations were processed correctly.
  • 6.      Generate reports to audit payroll and by request from other departments.
  • 7.      Audit and maintain PTO balances and process adjustments as needed.
  • 8.      Process terminations and final checks while adhering to federal and state regulations.
  • 9.      Assist the Payroll Manager with audits, reporting and research.
  • 10.  Work with third party vendors to maintain employee information, process payroll and fund HSA, Flexible Spending and 401K savings accounts.
  • 11.  Respond to employee and management questions related to payroll.
  • 12.  Stay current with federal and state payroll laws and regulations and work with the entire payroll team to ensure the payroll process and polices remain compliant.
  • 13.  Support the training of employees on how to complete their timecard.
  • 14.  Conduct random, periodic timecard audits on the manufacturing floor for government compliance.

MINIMUM JOB QUALIFICATIONS: (The following qualifications can be acquired and demonstrated through experience, education and/or vocational training as noted or as appropriate.)

  • 1.      Detail oriented: the ability to follow instructions, policies and procedures and perform accurate data entry. The ability to follow up with others if paperwork or instructions don’t follow documented policies or procedures.
  • 2.      Technical skills: knowledge of multi-State wage and labor laws for processing payroll; disability, unemployment and Worker’s Compensation reporting; processing and administrating garnishment orders.
  • 3.      Analytical skills: ability to compare data and identify inconsistencies; determine route cause and correct errors using best practice methodology.
  • 4.      Math skills: ability to add, subtract, multiply and divide in all units of measure in order to calculate hours and paychecks.
  • 5.      Computer skills: exposure to a network environment using Windows, Microsoft Office; prior experience with SAP, Oracle, ADP WFN and time and attendance systems.
  • 6.      Time Management & Organizational skills: flexibility and adaptability to changing priorities and assignments; requires minimal supervision; disciplined approach to completing projects.
  • 7.      Communication skills:ability to understand written and verbal instructions and requests for information; rephrase statements to clarify meaning; effectively communicate across all organizational levels and with third party vendors.
  • 8.      Behavioral: ability to keep confidential information secure; remain engaged and productive under all circumstances; ability to work independently or as part of a team to get things done; maintain a professional attitude when working with others; remain flexible as different situations require.
  • 9.      Experience: 3 plus years processing payroll for a multi-State, multi-site company with a large population; shared service model.

CERTIFICATIONS AND LICENSE REQUIREMENTS:

  • 1.      Certified Payroll Professional (CPP), preferred.

https://cobham.csod.com/ats/careersite/JobDetails.aspx?site=1&id=2052

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November 16, 2018

UNIVERSITY OF CALIFORNIA, SAN DIEGO

#94970 Payroll Asst III - General Compensation Support

Extended Deadline: Wed 11/21/2018 

Come join our team of professionals who share a passion for creating value through innovation and collaboration. A highly engaging and stimulating working environment is where your commitment to excellence and advanced skills will allow you to focus on improving strategic processes in support of our organizational mission. We are looking for creativity, initiative, enthusiasm and the drive to succeed.

The incumbent serves as the Payroll Assistant III - General Compensation within the Payroll Division of Business and Financial Services (BFS). This position is responsible for the analysis and coordination of payroll activities related to Staff, Students and various payroll related processes (i.e., wage garnishments, damage payments, hiring violations, final wages, and labor related payments).

This position consults with campus departments and/or central offices on corrections and adjustments to ensure compliance with governmental, University, campus and accounting policies and mandate requirements. Incumbent researches and interprets policy needed to advice and guide campus departments and Medical Center.

This position develops and recommends applicable procedures associated with processes within area of responsibility; create and initiate correspondence required in the resolution of over payments; provides one-on-one training and consultation to PPS preparers and timekeepers; provide training of new employees in the compensation unit. Process reconciliation of various Payroll accounts. Analyze various error reports produced each pay cycle and determine corrective actions. Provide general support to the compensation team.

You are encouraged to review additional information on the organization here.

QUALIFICATIONS

·         Certification or some higher education in Business Administration, Finance or related field and two (2) years of experience in administrative analysis; or an equivalent combination of education and experience.

·         Advance knowledge of generally accepted accounting principles, practices and payroll accounting procedures.

·         Demonstrated ability to interpret policy and procedures and contract agreements.

·         Proven ability to analyze and solve routine payroll and accounting problems independently with minimal direction.

·         Demonstrated proficiency, accountability in analytical, problem solving, math skills, and customer service.

·         Advance skills to edit and proofread documents for errors, anomalies and omissions, correct spelling and grammar; and basic math skills to manually calculate percentage and gross to net payment.

·         Proficient in Microsoft Suite applications with knowledge and skills in related software, databases, and spreadsheets in an integrated computer environment.

·         Excellent oral communication skills.

SPECIAL CONDITIONS

  • Job offer is contingent upon a satisfactory clearance based on background check results.

Apply Now 

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information. 

November 7, 2018

Temporary Payroll Specialist needed ASAP!   

A Payroll Specialist is needed to assist with a well established Biotech company in Carlsbad for 4-6 weeks.

This candidate will process payroll for 385 employees using ADP WorkforceNow and Concur for expense reports. If you are interested in this role, please contact patrick@calltsg.com

 Pay $25-30/hour

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  Patrick Ugarte | Recruiter

  10509 Vista Sorrento Parkway, Suite 300 | San Diego, CA 92121 
  858.404.9900 x108 | Direct: 858.291.4408| Patrick@CallTSG.com | www.CallTSG.com

  #1 Rated Staffing Firm in California | 40+ Affiliate Offices 

 

November 7, 2018

UC San Diego Payroll Assistant Job Opening

We currently have an opening on our payroll department for a Payroll Assistant III.

The incumbent serves as the Payroll Assistant III - General Compensation within the Payroll Division of Business and Financial Services (BFS). This position is responsible for the analysis and coordination of payroll activities related to Staff, Students and various payroll related processes (i.e., wage garnishments, damage payments, hiring violations, final wages, and labor related payments). 

This position consults with campus departments and/or central offices on corrections and adjustments to ensure compliance with governmental, University, campus and accounting policies and mandate requirements. Incumbent researches and interprets policy needed to advice and guide campus departments and Medical Center. 

This position develops and recommends applicable procedures associated with processes within area of responsibility; create and initiate correspondence required in the resolution of overpayments; provides one-on-one training and consultation to PPS preparers and timekeepers; provide training of new employees in the compensation unit. Process reconciliation of various Payroll accounts. Analyze various error reports produced each pay cycle and determine corrective actions. Provide general support to the compensation team. 

Link to apply: https://jobs.ucsd.edu/bulletin/job.aspx?cat=internal&jobnum_in=94970

George Gomez | University of California, San Diego | Payroll Department 9500 Gilman Dr | La Jolla, CA 92093-0952 | (: 858.534.3245 | 7: 858.534.7423 | *: ggomez@ucsd.edu

https://blink.ucsd.edu/go/payroll 

 

November 1, 2018

One of the most desired companies to work for in San Diego is actively seeking a Payroll Analyst to join their team. 

Located in Rancho Bernardo, this company is publicly traded with tons of great perks and amenities on site. 

Salary: 55,000-65,000/year, 6-12 month contract with potential to go to FTE. 

Desired Results (outcomes, how success is measured)
• Accurate, timely payroll
• Accurate, timely GL reporting
• Accurate, timely tax year end reporting
• Accurate, timely reporting to 3rd party vendors
• Effective partnership with payroll vendor & other vendors
• Customer-back measure of satisfaction/experience (offering and customer care)
• Help with processing year end, W2, quarterly tax reconciliation etc.

Deliverables (what work will be done?)
• US/Canada  support for all payroll groups
• Ensures payroll is processed timely and accurately.
• Serves as liaison to employees and with third party payroll vendors to ensure payroll processing (interfaces) accurately reflects company specific pay policies. (ex. ADP, MSSB, Newport, Hewitt, etc)
• Coordinates third party payroll system implementations and upgrades.
• Interprets pay policies, (e.g., holiday worked, on call, overtime, calculation basis for deductions, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly.
• Understands how to calculate regular rate of pay (FSLA) must know this
• Verifies compliance with government payroll requirements; stays current with changes in the law.
• Assists with internal or external audits of records, workers compensation, tax filings and related documentation. (compliance)
• Documents payroll processes and procedures; may train payroll department staff.
• Researches and produces complex reports which may require in depth analysis
• Partners closely with corporate accounting & tax to ensure accurate GL & taxes reporting
• Subject matter experts in specific tools, offering or projects (ex. workday)
• Reconcile & audit year-end documents
• Constant reconciling & support for equity programs
• Auditing & validating time keeping system & data
• Reconcile & audit Workday payroll data files (One time payments, baseline, etc)
• Manual processes and workarounds as required by infrastructure
• Understanding of Canada payroll processes (Nice to have but not a hard requirement)

Software/tech
- Excel: must take an assessment, vlookup, pivot tables, formulas (no macros)
- WorkDay – experience preferred
- ADP pro-business/vantage – preferred experience
- Experienced report writers, run and write reports, how can they get into a system and run reports, confident in this area
- 5 + years of experience,

Andrew Hollyfield

Recruitment Manager, Vaco San Diego, LLC

M: 858-232-9852 | O: 858-642-0000 X. 302

4250 Executive Square, Suite 750

La Jolla, CA  92037 

 

October 31, 2018 

Payroll Coordinator 

You're the type of person that thrives in a fast-paced environment. You're someone who seeks challenges and you're like a chameleon in a new environment...always adapting. Or, maybe you're a payroll expert looking to expand to an even larger organization with Workday. Bridgepoint Education's Human Resources department is looking for a Payroll Coordinator to join the team.

Whether processing payroll, recruiting the next great team member, developing and growing talent, refining our company policies, or simply looking for ways to add some more fun into the lives of our employees, our HR Department is continuously striving to make Bridgepoint Education a great place to work.

About Us:

Bridgepoint Education, Inc. (NYSE:BPI) harnesses the latest technology to reimagine the modern student experience. Bridgepoint stands for greater access, social learning, and exposure to leading minds. For more information, visit www.bridgepointeducation.com or www.facebook.com/BridgepointEducation.

Our Values:

Passionate -- We change lives through education.

Trusted -- We are confident in each other to do the right thing.

Ownership -- We are accountable for our results.

Excellence -- We succeed through ongoing development, growth and improvement.

Attitude -- We have a positive and determined mindset.

Teamwork -- We promote a collaborative and caring work environment.

Position Summary:

The Payroll Coordinator is a full-time position. The Payroll Coordinator manages the payroll process and performs payroll and accounting-related tasks in support of executive management's objectives. Duties and responsibilities include: gathering, inputting and processing of payroll and time data, while ensuring withholdings and/or deductions associated with employee's net pay is accurate, and in compliance with Federal, State, and local laws.

Essential Job Duties:

  • Responsible for bi-weekly payroll processing for approximately 5,000 employees in multiple states and entities (this includes new hires, terminations, salary changes, etc).
  • Will calculate and process manual checks, review, edit, make corrections and adjustments as needed.
  • Oversees the distribution of paychecks, direct deposit set up
  • Ensures compliance with all applicable state and federal laws.
  • Responsible for processing, responding and entering of all Garnishment paperwork and adhere to the state and federal laws that apply.
  • Responsible for balancing payroll files and reconciling totals
  • Resolves payroll inquiries, and enforces payroll policies.
  • Produce Federal, State, and local tax payments.
  • Prepares monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for management.
  • Performs various journal entries, account reconciliations, and provides General Ledger support.
  • Process and manage year end W-2 reporting.

Minimum Requirements:

  • Must have a thorough understanding of current State and Federal Payroll laws.
  • Requires at least 2 years Payroll experience.
  • Detail oriented, deadline motivated and well organized.
  • Should be able to work efficiently independently or as part of a team.
  • Possess strong problem solving and analytical skills
  • Strong excel knowledge needed.

Preferred Qualifications:

  • Experience with Workday modules specifically Payroll, HCM, or Time and Attendance
  • Experience working within an Educational Institution.

Education:

  • Bachelor's Degree preferred, or equivalent military training and experience.

Please email resumes to Alex Leloux, Corporate Recruiter for Bridgepoint Education at alex.leloux@bpiedu.com 

 

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