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September 18, 2017 

Payroll Clerk

The Payroll Clerk is a classified, non-exempt position with Element Education, Inc. (EEI).  The Payroll Clerk reports to the Chief Business Officer and is primarily responsible for performing a wide range of duties associated with the EEI business office, including compiling and recording employee time and data, processing payroll, managing employees’ time worked and time off requests, and other duties associated with the business office.

Essential Functions


1.     Support Chief Business Officer with maintenance and processing of payroll

2.     Compute and post wages and deductions

3.     Compile payroll data such as garnishments, vacation time, insurance, and retirement deductions

4.     Poll electronic time clocks and review downloaded information for completeness and accuracy

5.     Collaborate with Regional Managers to obtain payroll information

6.     Compile internal management reports

7.     Review and account for employees’ sick days, personal time off, and leave of absences

General Administration and Accountability

1.     Ensure adherence to established accounting procedures

2.     Maintain business office filing (ex. contracts, month end close financials, paid invoices, etc.)

3.     Respond to employee inquiries in an appropriate, timely, and service-oriented manner

4.     Assist with special projects as assigned

Public Relations

1.     Develop positive relationships with parents, vendors, and general public associated with the organization

2.     Communicate and support the organization’s mission, policies, and procedures

3.     Represent Element Education and its programs in a positive and professional manner

Professional and Organizational Development

1.     Attend staff and planning meetings and workshops

2.     In collaboration with Executive Director and Chief Business Officer, plan for own career growth and ongoing professional development

3.     Observe confidentiality

*Other duties as assigned

Knowledge, Skills, & Abilities

1.     Training or experience in business office organization, payroll processing, accounting/finance, or closely related fields 

2.     Strategic and independent thinking

3.     Clear, concise, and mature communication both orally and in writing 

4.     Self-motivated, well-organized, able to handle multiple tasks, and prioritize and meet deadlines 

5.     Establish and maintain effective relationships 

6.     Considerable knowledge of computers and all aspects of Microsoft Office


1.     Associate’s degree (AA) or equivalent from two-year college or technical school; or one or more years of related experience and/or training; or equivalent combination of education and experience (College degree preferred)

2.     Reliable vehicle and 50/100 auto insurance coverage; proof of valid driver’s license

3.     First Aid/CPR/AED certification

4.     Proof that employee is free of active tuberculosis (i.e. TB risk assessment, TB test, chest X-ray, etc.)

Salary: $14.04 - $21.78

Work Schedule: 12 months 

FLSA Classification: Non-Exempt

Schedule: Determined by Chief Business Officer 


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and sit for an extended period of time.  Sitting is done at a desk with forward bending from the waist, leaning on the forearms, and looking down which requires neck flexion.  The employee is regularly required to read, speak, see, and hear well enough to communicate by telephone, electronically, and in person.  Employee must also regularly be able to write, file, type and operate a computer, telephone, and general office equipment.  It is necessary to grasp and manipulate pens, markers, scissors, staplers, etc., either occasionally or frequently, depending on the day.  May occasionally have to climb up stairs, stoop, kneel, and/or lift and carry up to 25 lbs.

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Normal office working conditions within a collaborative environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EEI is an Equal Opportunity Employer. 



rements for Applying


September 7, 2017

Payroll Manager 

I am currently working with a great company here in the UTC area.

They are in the healthcare services industry and due to continued growth, would like to add an experienced Payroll Manager to run and grow the payroll team.

They are on ADP.

Current payroll run is around 300, but that is expected to grow to 500+ over the next 18 months.

They have asked for someone with 250+ employee’s, and additionally multi state.

A few elements of the role:

Process improvement and best practice set-up for the Payroll team

Mentor and train the team

Work closely with the Controller in establishing a leading edge team – the Payroll department is a critical partner within the firm who utilize a lot of consultant staff.

They have a strong benefits package, and are initially looking at a $80K-$90K base salary range (DOE), however, if you are currently a little above or below please get in touch as there may be some flexibility for a standout candidate.

Thank you very much in advance and I look forward to hearing from those interested, or a referral is always truly appreciated. 

Keith McCann

Managing Director, Vaco San Diego, LLC

M: 808-388-8456 | O: 858-642-0000

4250 Executive Square, Suite 750

La Jolla, CA  92037

Vaco Signature Artwork (002)

September 3, 2017

Arrow Pipeline Repair, Inc.


Position: Payroll Specialist / Human Resource Assistant

Position Objective:

A payroll specialist prepares and distributes a company’s payroll, prepares any necessary tax documents, and makes sure that all hours, benefits, and deductions are logged appropriately and that all payroll accounts remain balanced.

The Human Resources assistant helps with the implementation of services, policies, and programs through HR staff; reports to the HR director, and assists company managers with HR issues. 

Essential Duties and Responsibilities include the following.  Other duties may be assigned.


(Certified Payroll Specialist)

  • Performs daily activities related to payroll and benefits functions;
  • Verifies and processes in the payroll system all payroll-related changes including new hires, terminations, salary changes, benefit changes, and income tax withholdings;
  • Reconciles and makes timely payments to all benefits providers, tax agencies, and all other payees;
  • Prepares quarterly and annual tax and information returns as required by federal and state regulations;
  • Responds to employee questions regarding pay, leave, benefits, and other related items; Maintains leave balances, researches errors, and makes corrections;
  • Finds ways to improve the efficiency and effectiveness of the payroll processes by making use of technologies available;
  • Assists in Policy and Procedure writing;
  • Assists in preparation of audit materials;
  • Maintain effective working relationships with the Finance Division, Human Resource Division and line departments;
  • All other tasks as assigned.

(HR Assistant)

The HR assistant has partial responsibility for these areas:

  • Recruiting and staffing logistics;
  • Performance management and improvement tracking systems;
  • Employee orientation, development, and training logistics and recordkeeping;
  • Assisting with employee relations;
  • Company-wide committee facilitation and participation;
  • Company employee communication;
  • Compensation and benefits administration and recordkeeping;
  • Employee safety, welfare, wellness, and health reporting; and
  • Employee services;
  • Maintaining employee files and the HR filing system;
  • Assisting with the day-to-day efficient operation of the HR office.
  • All other tasks as assigned.


·      Superior organizational abilities.

·      Good interpersonal communication.

·      Attention to detail.

·      Proficient and Accurate Skills in Data Entry and Math Computation.

·      Above-average PC Skills to include Microsoft Word, Microsoft Excel and basic QuickBooks.

·      Problem-solving skills.

·      Excellent time-management skills.

·      Ability to adapt to a constantly changing environment.

·      Operate Standard Office Equipment such as: Phone, Calculator, PC, Copier, Fax, etc. 


  • Cheerful, Positive and Hospitable Attitude
  • Can take on new challenges and is willing to learn
  • Has good work ethics
  • Can adjust to change
  • Is a role model who leads by example
  • Takes responsibility
  • Is honest and acts with integrity
  • Ability to work in teams
  • Accepts that a diverse workplace is the workplace of the future


  • High school diploma or equivalent (minimum requirement)
  • PASS A PRE-EMPLOYMENT DRUG SCREEN prior to any job offer being made. 
  • 2-3 years of work experience in the accounting field preferred.
  • CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) recommended.          
  • 3 years of work experience in at least a clerical/secretarial/administrative position.
  • Knowledge of business management, accounting, and human resources.


·      This position is a fast-paced and stressful environment with continuously changing priorities.

·      Moderate levels of stress may occur.

·      The majority of working hours will be spent in a temperature controlled office setting.

·      Standard 40-hour workweek applies.

·      Light physical activity such as walking and standing required.


This position has limited decision-making authority.  

Reply to:

August 31, 2017

Job: Senior Payroll & Accounting Technician


 Job Title: 

Senior Payroll & Accounting Technician

 Position Type: 



Up to $80K

 Job Code: 


 Posted On: 

23 Aug 2017


September 9, 2017


South Coast Water District

 Job Category: 

Human Resources-Payroll


Laguna Beach, CA 

 Job Web Site:

 Job Description


South Coast Water District is seeking qualified applicants for the full-time, non-exempt position of Senior Payroll & Accounting Technician. The ideal candidate would perform payroll administration duties in addition, accounting work, including auditing, analyzing and verifying fiscal records and reports, preparing financial and statistical reports. Providing information to District staff regarding accounting practices and procedures, processing and reconciling payroll, and reconciling general ledger accounts; assists in preparing the District's annual and mid-year budgets; prepares year-end audit reports and schedules; and performs related work as required.

Under general direction, perform payroll administration duties for the District. Other duties to include professional accounting work, including auditing, analyzing and verifying fiscal records and reports, preparing financial and statistical reports, providing information to District staff regarding accounting practices and procedures, processing and reconciling payroll, and reconciling general ledger accounts; assists in preparing the District's annual and mid-year budgets; prepares year-end audit reports and schedules; and performs related work as required.

Receives general direction from the Controller. May exercise technical and functional direction over lower-level technical accounting and clerical personnel.

Duties may include, but are not limited to, the following:

Payroll Administration:
Process and maintain confidential payroll data to include special payroll transactions as it relates to wage assignments and liens; reimbursements and other special payments.
Manages payroll processing, including maintaining and updating employee payroll database; reconciles payroll and retirement reports.
Reviews employee time records for accuracy and conformance with policy and procedures.
Records and keys employee hours worked, verifies data for pay period, and balances final payroll reports for each pay period.
Verifies tax returns related to payroll matters, including retirement, workers' compensation, wage assignment, retroactive pay, deferred compensation, insurance, and Federal and State tax reporting (quarterly and year-end , processing W-2's).
Maintains and updates employee and payroll database and accumulated leave records.
Prepares payments relating to payroll and employee benefits.
Manage garnishment processing through the payroll system and communicate with local agencies to manage payments.
Provides assistance to Human Resources on personnel issues impacting payroll/finance.
Provides support with testing of payroll system calculations, report writing, and payroll software updates as needed.
Reconciles California Public Employees' Retirement System (CalPERS) report to payroll; make adjusting entries to CalPERS report on retroactive payments made to employees; serves as liaison between the District and CalPERS regarding retiring employees' final compensation year; processes the District's retirement report; verifies changes to earnings to be reported to CalPERS; make necessary corrections.
Accounting Functions:
Prepares, maintains, and processes a variety of accounting records ad financial transactions; performs the most complex technical and clerical accounting duties in area of assignment.
Participates in the compilation and preparation of the annual budget, including assisting other departments with budget preparation, by providing personnel cost projections.
Participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends and administers policies and procedures.
Assists in the implementation and administration of fiscal management programs, including budget monitoring and forecasting and collection of revenues.
Participates in the preparation of quarterly and annual financial statements and footnotes; prepares numerous financial reports.
Reviews and monitors various revenue and expenditure accounts for accuracy and budget compliance.
Participates in the preparation of audit schedules for external auditors and assists the Controller during the annual auditing process.
Processes and reconciles revenues, expenditures, accruals, and technical transactions for the department, in compliance with all applicable Federal, State and District rules, regulations and ordinances.
Provides professional and technical guidance and training to Department staff in payroll administration.
Researches and analyzes technical transactions to resolve questions and validate data; assures fiscal accountability and fund integrity for transactions and supporting documentation.
Attends meetings, conferences, workshops, and training sessions, and reviews publications to remain current on principles, practices, and new developments in payroll administration and accounting.
Balances Daily Cash Report and makes any corrections as needed.
Audits accounts payable transactions for correct accounting and code revenues.
Reconciles advanced accounts, bank accounts, reimbursable, special deposits, accounts receivable , and balance sheet accounts to the General Ledger.
Assists Controller with special projects as required.
Performs other duties as assigned.

Knowledge of:
Principles and practices of accounting and financial record keeping. General principles and practices of data processing and its applicability to accounting and municipal operations.
Applicable Federal, State, and local ordinances, resolutions and laws affecting municipal financial operations.
Record keeping, information processing requirements and rules and policies related to the production of an employee payroll.
Principles and practices of business organization and public administration.
Record keeping principles and procedures.
Modern office practices, methods and computer equipment.
Computer applications related to work, including word processing and spreadsheet software.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service to public and District staff, in person and over the telephone.

Ability to:
Analyze financial data and draw sound conclusions.
Review payroll and other financial documents for completeness and accuracy.
Evaluate and develop improvements in operations, procedures, policies or methods.
Work on multiple projects with competing priorities effectively and in a timely manner; organize and prioritize timelines for self and others in an effective and timely manner.
Analyze situations accurately and develop effective course of action.
Understand and carry out a variety of complex instructions in a responsible and independent manner.
Prepare clear, complete and concise financial statements and reports.

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Four (4) years of experience in payroll processing required. Professional governmental accounting experience preferred.

Equivalent to the completion of the twelfth (12th) grade supplemented by college-level coursework in accounting. Associates degree in accounting, finance or a related field is desired.

License or Certificate:
Valid California class C driver's license with satisfactory driving record.
Certified Payroll Professional desirable.


 Job Contact

 Contact Name: 

Robin Wiessner

 Primary Phone: 



HR Manager



South Coast Water District



Laguna Beach, CA

 Contact Web Site:


August 9, 2017


Senior Staff Accountant Opportunity

Contact Megan Ahn @ Accountants Direct

(858) 453-7100

Our Client is a national leader in the outsourced household employment market. They provide payroll, outsourced human resources, and risk management solutions, enabling individuals to choose their own caregivers and in-home service providers. Beyond payroll and risk management, they specialize in fanatical customer service and serve some of the nation’s largest blue-chip banks and financial institutions including: Bank of America, Wells Fargo, BNY Mellon, RBC, City National Bank, Fifth Third Bank, and SunTrust. They employ several thousand workers across nearly every U.S. state and territory. They are a high-performing team pursuing aggressive growth targets. They have created a close-knit, family culture and keep things light with regular team celebrations, office pranks, and weekly massages.

The Senior Staff Accountant will be responsible for ensuring the multi state payroll tax filings meet local and state payroll tax requirements. The ideal candidate will have exceptional organizational skills and enjoy researching and tracking each state to ensure necessary changes are made to comply with each of the 50 state changing payroll tax requirements. 

Would you like to work with a team of accounting professionals that strive to be the best, have fun and take great pride in everything they do? Do you naturally look for ways to improve how things are done and pride yourself on ensuring accuracy? Enjoy working in team and having a boss who wants you to grow professionally? If so, we would like to hear from you immediately.

Core responsibilities:

Initiate payments for multi-state payroll taxes and submit all tax returns on a timely basis

  • Research and investigate each state for payroll tax changes

  • Register in local tax jurisdictions

  • Ensure all transactions are recorded accurately and timely

  • Conducts general tax research related to compliance issues

  • Assists in establishing systems and procedures to reduce labor, payroll and tax reporting discrepancies.

  • Reconciles accrued tax liability accounts to the general ledger

  • Potential for direct reports over time

Competencies, Education and Experience:

  • Experience with federal and multi-state payroll taxes

  • Able to multi-task in fast paced, time sensitive environment

  • Positive attitude, self-motivated and able to handle shifting priorities

  • Able to meet reporting deadlines

  • Strong analytical, problem solving and organization skills

  • Excellent computer skills, including Microsoft Word and Excel

  • Well-organized with ability to prioritize

  • Strong communication skills both written and verbal

  • Attention to detail and problem-solving ability

  • BS/BA in accounting, finance or relevant field is preferred

  • Positive attitude, sense of humor and passionate about your career.

Please contact Megan Ahn at Accountants Direct for immediate consideration

Email: Phone: (858) 453-7100

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