Photo courtesy of Nick TranSan Diego Chapter
American Payroll Association                                            25 Years

Job Postings

To have a job opening posted, email sandiegochapterapa@hotmail.com.  Please submit text in Microsoft Word format or within email.  This service is free of charge. 

Job postings are kept on our website for 30 days or when posting expires.

 

March 12, 2019

 

Life Sciences, Amazing Growth

Payroll Manager

“Generous equity incentive”

Santa Barbara based 

Title:  Payroll Manager

 

Essential Duties and Responsibilities

The Payroll Manager is responsible for the design and execution of all payroll activities for two divisions and will work closely with HR and Finance. Ensure timely and accurate calculation of wages, tax withholdings, and company deductions, in addition to processing, reporting and internal controls for the area. Support complex payroll areas, such as timely reporting of stock award activities and international payroll topics.  This is a hands-on position that requires a high attention to detail and ability to review other’s work in a SOX environment. Ability to work independently, problem solve, and collaborate in a fast paced environment.  Identify areas of improvement and automation in an effort to gain efficiencies and see them through to execution. Other duties as assigned.

 

Additional Duties and Responsibilities

 

  • Manages and oversees semi-monthly payroll processing through ADP for two divisions, including both exempt and non-exempt personnel
  • Manages a direct report
  • Develop and implement payroll policies and processes to ensure efficiency and compliance with payroll and SOX requirements
  • Prepares statistical reports on employee pay, commissions and bonuses, paid time off, headcount, equity-related payroll activities, etc.
  • Supports internal controls/SOX activities, audits, accounting activities, reconciliations and reporting
  • Own the accounting month-end close processes for payroll-related items

 

Requirements (Education, Certificates, Licenses, Registrations, etc.)

  •             BA in Accounting, Business Administration, or equivalent experience preferred
  •             8+ years of experience with payroll, including 1-3 years of experience in a complex, multi-location, growing, fast paced environment
  •             Strong Excel skills and attention to detail required
  •      Extensive knowledge of payroll, taxation and compliance concepts
  •      Experience with ADP WorkforceNow preferred
  •      GAAP accounting background or understanding preferred
  •      Knowledge of internal controls;  public company SOX environment a plus
  •      International payroll experience, a plus
  •      Excellent written and verbal communication and interpersonal skills
  •             Independent thinking, problem solver, detailed (but sees the big picture), conscientious, diligent, flexible, able to prioritize, reliable, remains calm under tight deadlines

 

 John Hawley

john@hawleygroup.com 

Hawley Group

https://hawleygroup.com 

 

March 12, 2019

 

Alliant’s Payroll Team is growing, again!  We have an immediate opening at Alliant!  Here is the job position information!

With a history dating back to 1925, Alliant Insurance Services is one of the nation’s leading distributors of diversified insurance products and services. Operating through a national network of offices, Alliant provides property and casualty, workers’ compensation, employee benefits, surety, and financial products and services to more than 26,000 clients nationwide. Alliant Insurance Services ranks among the 15 largest insurance brokerage firms in the United States.

SUMMARY

Responsible for preparing the company payroll and maintaining the company timekeeping system.  Allocate expenses to the general ledger, verify employment, process involuntary deductions, and perform all duties related to the timekeeping system. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Checks and audits timekeeping records for compliance;
  • Posts changes in tax status, payroll deductions, and miscellaneous changes;
  • Processes garnishments and tax levies;
  • Processes requests for manual checks and process terminations;
  • Processes and audit payrolls;
  • Accurately maintains corresponding employee files;
  • Responds to employee inquiries;
  • Other duties as assigned.

QUALIFICATIONS

EDUCATION / EXPERIENCE
High School diploma or equivalent combination of education and experience 
2 – 4 years multi-state experience in payroll

SKILLS

Excellent verbal and written communication skills
Strong customer service skills
Good problem solving and time management skills
Good planning, organizational, and prioritization skills
Ability to work within a team and foster teamwork
Experience with general office equipment including 10-key by touch
Proficient in Microsoft Office Suite

We are proud to provide comprehensive, high quality employee programs to meet employees’ needs now and in the future, including a very competitive financial package.  We encourage you to explore what we have to offer.  This position is located in our San Diego, downtown office.

For immediate consideration for this position, please click on the “Submit Resume” button.  Here is a link to our Careers page:  http://www.alliant.com/Join-Alliant/Pages/Careers-at-Alliant.aspx?p=job%2FoROy9fw6

Alliant Insurance Services, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status.

If you are applying for a job and need a reasonable accommodation for any part of the employment process, please call our Career Center at 1-877-901-9473 and let us know the nature of your request and contact information.  

 

  

February 12, 2019

Manager of Payroll, Family Health Centers of San Diego

The Manager of Payroll provides strategic oversight and management of the payroll function. In addition to overseeing the analysis, reconciliation, and ensuring the accuracy of assigned general ledger accounts and accounting programs, the Manager of Payroll will be responsible for providing strategic planning and implementation of process improvements. The Manager will oversee both internal and external audits, as well as providing guidance and leadership to accounting staff and serving as a liaison to internal and external customers.
 

Job Roles
*Assists in the development and implementation of policies and procedures relating to financial management, budget, and accounting.
*Builds positive relationships, inspires others to perform at a higher level, prepares career development plans and retains an accountable workforce.
*Coaches and counsels staff and administers appropriate disciplinary action in a timely manner.
*Collects and provides information for audit inquires. Schedules and plans for internal and external audits. Provides assistance to auditors.
*Manages the daily activities of the accounting department.
*Oversees the posting and maintenance of general leger accounts, payroll transactions, accounts payable, grant programs, and general ledger adjustments.
*Participates in continuous improvement activities and ensures appropriate Lean tools (i.e., 5S, A3) are deployed and results are evaluated and/or measured.
*Perform other duties as assigned.
*Prepares, distributes, and maintains a variety of periodic and ad-hoc reports. Provides financial analysis statements including monthly balance sheets, income statements, cash flow statements,
and actual to budget and last year variance analysis. Gathers and compiles data from a variety of sources. Reviews and analyzes reports to identify errors, misstatements or unrecorded transactions. Implements prompt and proper corrections.
*Provides/ensures staff receive all new hire and annual trainings on time.

Education/Certifications/Licenses/Registrations
*3 years of supervisory experience required.
*5 years of progressively responsible corporate accounting experience, with at least 3 of the years in a healthcare environment, preferred.
*Bachelor's degree in Accounting or Finance required.
*Master's degree preferred.
 

Experience/Specialized skills (including Language)
*Ability to accurately complete data entry at relatively high speed, including 10-key by touch.
*Ability to work well in both a team-based environment and independently.
*Exceptional analytical and problem solving skills.
*Exceptional interpersonal and customer service skills.
*Exceptional knowledge of the processes and practices regarding budgets, grant proposals, and program management.
*Exceptional knowledge of the processes, practices, and procedures relating to the accounting function.
*Exceptional skills in computer applications and software, especially MS Excel.
*Exceptional written and verbal communication skills.
*Expert knowledge in Federal and California Labor Laws
*Intermediate organizational skills and attention to detail.
*Intermediate skills in mathematics.
*Knowledge of supervisory practices and techniques, including performance management and employee development.
*Strong analytical and problem solving skills.
*Successful track record of leading and driving positive change through others. 

If interested please send your resume to Marc deClairville at marcdc@fhcsd.org 

Marc deClairville

Manager of Recruitment

Direct (619) 906-4591

Fax (619) 269-0670

marcdc@fhcsd.org

823 Gateway Center Way
San Diego, CA 92102 

 

 

February 6, 2019

Payroll and Accounts Receivable Clerk

Immediate opening for Payroll Specialist or Payroll Manager. Well-established organization (Morimoto Group) is looking for a highly efficient, organized and motivated individual to work in the payroll department. The payroll specialist will provide great internal and external customer service, adhere to the company's policies and internal controls guidelines. The payroll manager will report to the human resources manager.

Duties:
Process payroll for all employees and contractors (roughly 500)
Apply insurance benefits
Ensure that payroll policies are followed
Update attendance system
Process time and attendance system
Projects as assigned

Requirements:
Ability to troubleshoot
Excellent customer service
Ability to multi-task and meet deadlines
Excellent analytical skills.
Working knowledge of Excel and Word.

Please apply by email using "Payroll Manager" as the subject line. No calls please.
Thank you
Unsubscribe:
http://app.icontact.com/icp/mmail-mprofile.php?r=72393638&l=21080&s=F392&m=79671&c=1762231 

 

 

January 28, 2019

Job Title: Payroll Specialist

 

Job Description:


Another Source’s client, Innovative Employee Solutions (IES), is recruiting a Payroll Specialist to join their team in San Diego. 

This is a full-time opportunity that comes with a generous PTO plan, training & growth opportunities, and the chance to work for a company that has been named one of San Diego’s Best “Places to Work” for 10 years in a row.

Here’s a little about IES and the position they are recruiting for:
Innovative Employee Solutions (IES) a San Diego based company, offering payrolling and HR administration to companies in the U.S. and Canada. As the employer of record, IES manages the payroll, payroll taxes, benefits and HR administration for our clients, specializing in the contingent workforce. Since 1974, IES has grown to be one of San Diego’s largest women-owned businesses.

Empowering great people to do great work: that’s the secret of our success. We offer our staff a professional and supportive work environment along with competitive salary and benefits packages. IES employees are given regular opportunities for growth and advancement, and are encouraged to continue their professional development through ongoing training and certification programs sponsored by the company.

Primary Function

The Payroll Specialist is primarily responsible for accurate and timely processing of timecard entry, data entry, payroll processing, payroll distribution and invoice distribution.  The Payroll Specialist will manage the entire payroll process from beginning to end for assigned clients for nationwide payrolls. 

Success in this position will be measured by the department producing accurate and timely payroll for our employees and invoicing for our clients.

Essential Job Functions

·        Processes multiple payroll cycles on weekly basis for both hourly and salary employees.

·        Prepares and issues regular and off-cycle paychecks.

·        Enters data into payroll system to compute wages and deductions necessary to process and meet payroll deadlines.

·        Responsible for the accurate input of new hire applicant packets, employment changes, direct deposit, pay cards, and other tasks related to onboarding, as well as terminations.

·        Reviews wage calculations and corrects errors to ensure accuracy of payroll.

·        Posts data to payroll records.

·        Complete various administrative tasks to update employee records each pay cycle.

·        Responsible for time sheet tracking analysis; includes follow up with employees and clients for timely entry and approval.

·        Runs integration for timecard import system. 

·        Responsible for expense report analysis to ensure proper documentation received.

·        Creates invoices using internal records management system.

·        Submits invoices to Accounting Team for distribution to clients.

·        Maintains client files for client specific reporting.

·        Responds and resolves employee payroll issues

·        Maintains employee information as confidential and secure

·        Prepares mail distribution and identifies checks for overnight distribution.

·        Knowledgeable of wage and tax laws, and corresponding with federal, state and local tax agencies.

Minimum Requirements

·        Experience with large companies and multiple client accounts.

·        Multi-state payroll processing preferred.

·        Very strong process & organizational skills.

·        Exceptional ability to multi-task with an emphasis on attention to detail and quality.

·        Excellent written and oral communication skills.

·        Knowledge of gross to net calculations.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Please apply using this application link: https://app.jobvite.com/j?aj=oldk9fwL&s=AmericanPayrollAssociation_SanDiego

  

© San Diego Chapter APA
Powered by Wild Apricot Membership Software