Photo courtesy of Nick TranSan Diego Chapter
American Payroll Association                                            25 Years

 Job Postings

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September 19, 2018

Payroll Specialist

About the Job

We are seeking an energetic, detail oriented, motivated individual to join our Accounting team as a Payroll Specialist. This person will handle all aspects of weekly and bi-weekly payroll for Dudek and its subsidiary, Habitat Restoration Sciences

This position will be based in our Encinitas office. 

Duties and Responsibilities

* Process all timesheets and expense reports to ensure accuracy of information, adequate supporting details, compliance with all Federal Acquisition Regulations and state/local laws.

* Timely processing of payroll for 60 employees on a weekly basis and 400 employees on a biweekly basis.

* Coordinate with HR to ensure all personnel changes are updated accurately and timely in the payroll system such as status, tax withholdings, benefit deductions, 401k deferrals, etc.

* Prepare and submit all certified payroll reports on jobs requiring prevailing wage.  Manage all union labor compliance.

* Prepare and post all payroll journal entries.  Ensure all cash withdrawals reconcile to the payroll register.

* Process ACH funding for benefit contributions.

* Process all stock loan payments through payroll related to direct share purchases of company stock. Maintain accurate records of all outstanding loan balances on a monthly basis.

* Prepare and submit all monthly/annual worker’s compensation reporting to insurance carriers.  Prepare and organize all necessary documentation for annual worker’s compensation audits.

* Maintain list of all necessary payroll and business licenses at the federal, state and local levels.  Prepare, submit and obtain all renewals as required.  Assist in researching new licensing on an as needed basis.

* Reporting of all data required by projects utilizing the PRISM reporting system on a monthly basis.

* Provide audit assistance for all annual audits such as the financial statement review, 401k/ESOP, overhead, IRS/state Department of Industrial Relations, Project/DOT audits, etc.

* Review, maintain and verify any necessary quarerly/year end payroll related filings such as W-2s.

Education and Essential Skills 

* Bachelor’s degree in Finance or Accounting.  

* Minimum of 3 to 5 years of payroll processing experience for a multi-state employer with multiple locations.  Must have California payroll experience.

* Must have previous experience with labor unions, prevailing wage and certified payroll reports.

* Knowledge of federal, state and local wage and tax laws and overtime requirements.

* Knowledge of payroll related benefits administration

* Proficient in Excel, Word and Outlook.

* Proven customer service skills while maintaining a confidential work environment.

* Dedicated team player, detail oriented and an effective communicator to all levels of the organization.

* Ability to work overtime as needed.

How to Apply To be considered, please fill out an online application at 

Preferred Skills and Capabilities

* CPP designation

* Cerdian Dayforce payroll processing experience

* Experience using Deltek Vision

About Dudek

Dudek is a leading California-based environmental and engineering firm that helps public and private clients plan and implement reliable, effective, and compliant projects. Founded in 1980, Dudek is a stable company that has grown steadily to over 400 professionals in California, Hawaii, and Oregon. 

As an employee owned company, Dudek’s culture rewards smart, productive team members with professional and financial benefits. Our office environments are designed to encourage collaboration, sustainability, and connectivity with the surrounding communities.

Please visit to learn more! 


August 21, 2018

Payroll Coordinator

The San Diego Metropolitan Transit System is looking for a collaborative payroll professional with an eye for detail and commitment to excellent customer service. The payroll department functions as part of the finance department and consists of four Coordinators reporting to the Payroll Manager managing payroll for 1600+ employees, five unions, and a large group of pensioners. The team culture is supportive and hard-working with plenty of cross-training to ensure employees are accurately paid. MTS employees thrive on "helping people every day" through the various business functions that help San Diegans get to where they need to go.

If you...

  • thrive on "helping people everyday"
  • share our commitment to customer service and
  • want to have fun

...come join our team!


Under the direction of the Payroll Manager, the Payroll Coordinator is responsible for the processing, reconciling and disbursement of payroll in a timely and accurate manner.  The Payroll Coordinator is also responsible for ensuring compliance with both federal and state laws, as well as all MTS collective bargaining agreements. The Payroll Coordinator maintains current payroll data on all employees and submits all input documents related to payroll processing. Other essential duties and responsibilities of the Payroll Coordinator position include, but are not limited to, the following:


Essential Functions

· Administers the payroll close process for assigned units by closely monitoring all exception reports, making necessary payroll adjustments and ensuring that all the payroll data has been entered before executing the payroll close.
· Reviews and enters timesheets into the payroll system. 
· Resolves payroll issues by responding to inquiries from management and employees with respect to their paychecks in a timely and efficient manner.
· Generates manual checks by calculating and processing retroactive pay increases, late time hours and underpayment situations. Replaces lost checks for both hourly and salaried employees.
· Establishes and maintains garnishment deductions and remits funds to agencies in a timely manner.
· Trains less experienced Payroll Coordinators in procedures regarding payroll processing, company policies and collective bargaining agreements.· Creates and processes a variety of reports as needed (e.g. pension /CALPERS) in an accurate and timely manner.
· Processes and reports CALPERS contributions.
· Administers check distribution and sorting by department.
· Keeps Payroll Manager apprised of significant payroll issues in a timely manner.
· Handles employment verification and other government agency employee verifications.
· Calculates pensions and administers the closing of pension payroll.
· Maintains all employee payroll files and payroll records.
· Performs all other tasks assigned by the Payroll Manager.



Knowledge, Skills and Abilities


Knowledge of or ability to learn MTS policies and regulations; ability to read, understand and apply MTS policies, regulations and union labor contracts; ability to write letters, memoranda and reports using clear, concise and grammatically correct English; ability to speak clearly, distinctly and effectively in person-to-person or small group situations using tact and diplomacy; ability to coordinate and initiate actions necessary to implement decisions and delegate responsibilities to appropriate personnel; ability to establish and maintain priorities in order to complete assignments by deadlines without detailed instructions; skill in verifying the accuracy and completeness of forms and reports; knowledge of Microsoft Word and Excel and the ability to learn and use other software that MTS might have or acquire.


Physical Requirements


The successful candidate must be able to fulfill the physical demands of the job such as walking, stooping, sitting, bending, reaching for overhead files and occasional lifting (must be able to lift up to 15 pounds). Must be able to operate a motor vehicle and perform tasks involving manual dexterity, such as use of a computer and 10-key. Work will at times require more than 8 hours per day or an irregular work week to perform the essential duties of the position. Duties will be performed primarily in an office type environment and may require travel to external locations and agencies.




Possess a Bachelor/Associate Degree in Finance from an accredited college or university with one to three years of experience in processing payroll. Experience in a fast-paced environment including strong collective bargaining agreements, a multi-entity payroll, and over 1,000 employees is strongly preferred. A combination of relevant education and experience may be acceptable. Must have knowledge of the EV5 ADP Enterprise system, as well as ADPR Reporting. Must possess and maintain a valid California driver's license.

Kelly Porciello

Human Resources Supervisor

San Diego Metropolitan Transit System


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